Job Title: Intern (Architecture/Archivist), I
Department/ Office: Office of Central Support Services
Duty Station: NEW YORK
Posting Period: 21 March 2012-5 April 2012
Job Opening number: 12-ENG-DM OCSS-23125-R-NEW YORK
This position is located in the Facilities Management Service (FMS), Facilities and Commercial Services Division (FCSD) of Office of Central Support Services (OCSS), Department of Management (DM). FMS provides, among other tasks, customer services through implementation of the building, architectural and engineering services.
The Facilities Management Service internship is for three (3) months with an opportunity for extension, pending on the needs of the department.
The internship is UNPAID and full-time. Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.
Responsibilities
Under the general supervision of Chief, Office Space and Assets Unit (OSAU) and within delegated authority, the OSAU intern will assist in the following duties:
- Assist with the creation of an Inventory of the architectural records
- Assist Project Manager with administrative aspects of managing large volume of construction drawings
- Support in creating a catalogue the architectural records in ARMS electronic record-keeping system
- Assist with archiving of technical drawings
- Assist in conducting preservation digitization when appropriate
- Performs other related duties as required.
Competencies
Communication:
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets messages from others and responds appropriately
-Asks questions to clarify, and exhibits interest in having two-way communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed
Technological Awareness:
- Keeps abreast of available technology
- Understands applicability and limitations of technology to the work of the office
- Actively seeks to apply technology to appropriate tasks
- Shows willingness to learn new technology
Planning & Organizing:
- Develops clear goals that are consistent with agreed strategies
- Identifies priority activities and assignments; adjusts priorities as required
- Allocates appropriate amount of time and resources for completing work
- Foresees risks and allows for contingencies when planning
- Monitors and adjusts plans and actions as necessary
- Uses time efficiently
Education
Applicants must be enrolled in a degree programme in a graduate school (second university degree or higher); or if pursuing their studies in countries where higher education is not divided into undergraduate and graduate stages, have completed at least four years of full-time studies at a university or equivalent Institution towards the completion of a degree, preferably in the area of Architecture or archives/records management (Computer Science, Information Management Systems or related field); Familiarity with archival processing standards.
Have a demonstrated keen interest in the work of the United Nations
Work Experience
Applicants are not required to have professional work experience for participation in the programme.
Languages
Fluency in English (both oral and written) is required; knowledge of other UN official languages is an advantage.
Assessment Method
Potential candidates will be contacted by hiring manager directly for further consideration.
Special Notice
A completed online application (Cover Note and Personal History Profile) is required.
Incomplete applications will not be reviewed.
The Cover Note must include:
- Title of degree you are currently pursuing
- Graduation Date (when will you be graduating from the programme)
- List the IT skills and programmes that you are proficient in
- List your top three areas of interest/department preferences
- Explain why you are the best candidate for that specific department (s)
- Explain your interest in the United Nations Internship Programme
In your Personal History Profile, be sure to include all past work experiences and three references.
Due to a high volume of applications received, ONLY successful candidates will be contacted.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
Click Here to Apply
Closing Date: Thursday, 05 April 2012
Department/ Office: Office of Central Support Services
Duty Station: NEW YORK
Posting Period: 21 March 2012-5 April 2012
Job Opening number: 12-ENG-DM OCSS-23125-R-NEW YORK
This position is located in the Facilities Management Service (FMS), Facilities and Commercial Services Division (FCSD) of Office of Central Support Services (OCSS), Department of Management (DM). FMS provides, among other tasks, customer services through implementation of the building, architectural and engineering services.
The Facilities Management Service internship is for three (3) months with an opportunity for extension, pending on the needs of the department.
The internship is UNPAID and full-time. Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.
Responsibilities
Under the general supervision of Chief, Office Space and Assets Unit (OSAU) and within delegated authority, the OSAU intern will assist in the following duties:
- Assist with the creation of an Inventory of the architectural records
- Assist Project Manager with administrative aspects of managing large volume of construction drawings
- Support in creating a catalogue the architectural records in ARMS electronic record-keeping system
- Assist with archiving of technical drawings
- Assist in conducting preservation digitization when appropriate
- Performs other related duties as required.
Competencies
Communication:
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets messages from others and responds appropriately
-Asks questions to clarify, and exhibits interest in having two-way communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed
Technological Awareness:
- Keeps abreast of available technology
- Understands applicability and limitations of technology to the work of the office
- Actively seeks to apply technology to appropriate tasks
- Shows willingness to learn new technology
Planning & Organizing:
- Develops clear goals that are consistent with agreed strategies
- Identifies priority activities and assignments; adjusts priorities as required
- Allocates appropriate amount of time and resources for completing work
- Foresees risks and allows for contingencies when planning
- Monitors and adjusts plans and actions as necessary
- Uses time efficiently
Education
Applicants must be enrolled in a degree programme in a graduate school (second university degree or higher); or if pursuing their studies in countries where higher education is not divided into undergraduate and graduate stages, have completed at least four years of full-time studies at a university or equivalent Institution towards the completion of a degree, preferably in the area of Architecture or archives/records management (Computer Science, Information Management Systems or related field); Familiarity with archival processing standards.
Have a demonstrated keen interest in the work of the United Nations
Work Experience
Applicants are not required to have professional work experience for participation in the programme.
Languages
Fluency in English (both oral and written) is required; knowledge of other UN official languages is an advantage.
Assessment Method
Potential candidates will be contacted by hiring manager directly for further consideration.
Special Notice
A completed online application (Cover Note and Personal History Profile) is required.
Incomplete applications will not be reviewed.
The Cover Note must include:
- Title of degree you are currently pursuing
- Graduation Date (when will you be graduating from the programme)
- List the IT skills and programmes that you are proficient in
- List your top three areas of interest/department preferences
- Explain why you are the best candidate for that specific department (s)
- Explain your interest in the United Nations Internship Programme
In your Personal History Profile, be sure to include all past work experiences and three references.
Due to a high volume of applications received, ONLY successful candidates will be contacted.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
Click Here to Apply
Closing Date: Thursday, 05 April 2012
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