Job Title: Programme Assistant, G7
Department/ Office: Department of Peacekeeping Operations
Duty Station: NEW YORK
Posting Period: 24 January 2012-23 February 2012
Job Opening number: 12-PGM-DPKO-22431-R-NEW YORK (O)
Responsibilities
Under the direct supervision of the Senior Programme Officer and the overall supervision of the Chief of Staff DPKO/DFS, the Programme Assistant will be responsible for the following duties:
Independently provides full range of programme/project management and implementation assistance at all phases of the programme/project cycle, particularly in the areas of programme and change management.
Researches, compiles, analyses, summarizes, and presents basic information/data on wide range of programmes/projects and related topics for a diverse range of stakeholders.
Tracks resolutions and other legislative decisions that affect programme/project content and oversees the preparation of the relevant database(s) to ensure the incorporation of programmatic and other changes enacted by legislation.
Reviews, appraises and revises, as necessary and in consultation with stakeholders, submissions for substantive programmes/projects, ensuring compliance with guidelines and programme/project objectives; identifies problems/issues, seeks clarification from departmental areas, assesses replies, and prepares summariees for the programme/project manager with recommendations for further action.
Assists the Senior Programme Officer in the coordination, preparation and review of programme plans and budget submissions; develops tracking tools to monitor completion of the different stages of programme/project/budget development and related follow-up actions required.
Coordinates/drafts inputs for a wide range of documents/reports, briefings/debriefings, correspondence, etc. on programme/project-related activites.
Serves as focal point for coordination, monitoring and facilitation of the implementation of activities and participates in programme/project evaluation; monitors implementation at all stages to ensure work is proceeding according to established plans, including analysing implementation difficulties and initiating remedial action; liaises with diverse organizational units to initiate requests; prepares standard terms of reference against programme/project objectives, obtains necessary clearances, processes and follows-up on administrative actions and resolves issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organization of and participation in training, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
Provides secretariat services to ad hoc committees, tasks forces and working groups, etc.; drafts and circulates agenda notes to members/participants; assembles background documentation; drafts minutes of the meeting; and, monitors follow-up actions, etc.
Establishes internal databases, where necessary; sets up, files, stores and manages data and information relevant to the scope of programme/project activities within areas of responsibility.
Performs other duties as assigned.
Competencies
Professionalism:
• Knowledge of internal policies, processes and procedures related to programme/project administration, implementation and evaluation, planning, programming and results-based budgeting [methodologies].
• Knowledge of the UN system, in particular with regard to the organization and inter-relationship between DPKO and DFS, including peacekeeping operations.
• Ability to identify, independently assess, formulate recommendations and/or resolve a wide range of issues/problems, as well as undertake research and gather information from standard sources.
• Ability to design information data bases from multiple sources into an integrated programme evaluation system.
• Demonstrated ability to apply judgment in the context of assignments given and discretion, resourcefulness and ability to deal proactively and tactfully with offices throughout the organization.
• Shows pride in work and in achievements;
• demonstrates professional competence and mastery of subject matter;
• is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
• is motivated by professional rather than personal concerns;
• shows persistence when faced with difficult problems or challenges;
• remains calm in stressful situations.
• Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Teamwork:
• Works collaboratively with colleagues to achieve organizational goals;
• solicits input by genuinely valuing others' ideas and expertise;
• is willing to learn from others;
• places team agenda before personal agenda;
• supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
• shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client Orientation:
• Considers all those to whom services are provided to be "clients" and seeks to see things from clients' points of view; establishes and maintains productive partnerships with clients by gaining their trust and respect;
• identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems;
• keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent.
Work Experience
A minimum of 10 years of experience in programme or project administration, technical cooperation or related area. Experience in preparing support account submission is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
Assessment Method
Evaluation of qualified applicants may include an assessment exercise which may be followed by a competency-based interview.
Special Notice
This position is for local recruitment. External applicants will be considered only if no suitable internal candidates are found.
Passing the New York Administrative Assessment Support Test (ASAT) is a prerequisite for recruitment consideration in the General Service category in the United Nations Headquarters at New York. To make arrangements to take this test, you may bring in person a copy of your completed Personal History Profile to the General Services and Related Categories Staffing Unit (GSRCSU), United Nations Secretariat, located at One United Nations Plaza (at corner of 1st Avenue and 44th Street), Room DC1-200. GSRCSU receives applicants every Wednesday (except public holidays) between 10.00 am and 12.00 Noon.
Persons wishing to take the ASAT are pre-screened and, if successful, scheduled to sit the ASAT at a later
date.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
Click Here to Apply
Closing Date: Thursday, 23 February 2012
Department/ Office: Department of Peacekeeping Operations
Duty Station: NEW YORK
Posting Period: 24 January 2012-23 February 2012
Job Opening number: 12-PGM-DPKO-22431-R-NEW YORK (O)
Responsibilities
Under the direct supervision of the Senior Programme Officer and the overall supervision of the Chief of Staff DPKO/DFS, the Programme Assistant will be responsible for the following duties:
Independently provides full range of programme/project management and implementation assistance at all phases of the programme/project cycle, particularly in the areas of programme and change management.
Researches, compiles, analyses, summarizes, and presents basic information/data on wide range of programmes/projects and related topics for a diverse range of stakeholders.
Tracks resolutions and other legislative decisions that affect programme/project content and oversees the preparation of the relevant database(s) to ensure the incorporation of programmatic and other changes enacted by legislation.
Reviews, appraises and revises, as necessary and in consultation with stakeholders, submissions for substantive programmes/projects, ensuring compliance with guidelines and programme/project objectives; identifies problems/issues, seeks clarification from departmental areas, assesses replies, and prepares summariees for the programme/project manager with recommendations for further action.
Assists the Senior Programme Officer in the coordination, preparation and review of programme plans and budget submissions; develops tracking tools to monitor completion of the different stages of programme/project/budget development and related follow-up actions required.
Coordinates/drafts inputs for a wide range of documents/reports, briefings/debriefings, correspondence, etc. on programme/project-related activites.
Serves as focal point for coordination, monitoring and facilitation of the implementation of activities and participates in programme/project evaluation; monitors implementation at all stages to ensure work is proceeding according to established plans, including analysing implementation difficulties and initiating remedial action; liaises with diverse organizational units to initiate requests; prepares standard terms of reference against programme/project objectives, obtains necessary clearances, processes and follows-up on administrative actions and resolves issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organization of and participation in training, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
Provides secretariat services to ad hoc committees, tasks forces and working groups, etc.; drafts and circulates agenda notes to members/participants; assembles background documentation; drafts minutes of the meeting; and, monitors follow-up actions, etc.
Establishes internal databases, where necessary; sets up, files, stores and manages data and information relevant to the scope of programme/project activities within areas of responsibility.
Performs other duties as assigned.
Competencies
Professionalism:
• Knowledge of internal policies, processes and procedures related to programme/project administration, implementation and evaluation, planning, programming and results-based budgeting [methodologies].
• Knowledge of the UN system, in particular with regard to the organization and inter-relationship between DPKO and DFS, including peacekeeping operations.
• Ability to identify, independently assess, formulate recommendations and/or resolve a wide range of issues/problems, as well as undertake research and gather information from standard sources.
• Ability to design information data bases from multiple sources into an integrated programme evaluation system.
• Demonstrated ability to apply judgment in the context of assignments given and discretion, resourcefulness and ability to deal proactively and tactfully with offices throughout the organization.
• Shows pride in work and in achievements;
• demonstrates professional competence and mastery of subject matter;
• is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
• is motivated by professional rather than personal concerns;
• shows persistence when faced with difficult problems or challenges;
• remains calm in stressful situations.
• Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Teamwork:
• Works collaboratively with colleagues to achieve organizational goals;
• solicits input by genuinely valuing others' ideas and expertise;
• is willing to learn from others;
• places team agenda before personal agenda;
• supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
• shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client Orientation:
• Considers all those to whom services are provided to be "clients" and seeks to see things from clients' points of view; establishes and maintains productive partnerships with clients by gaining their trust and respect;
• identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems;
• keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent.
Work Experience
A minimum of 10 years of experience in programme or project administration, technical cooperation or related area. Experience in preparing support account submission is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
Assessment Method
Evaluation of qualified applicants may include an assessment exercise which may be followed by a competency-based interview.
Special Notice
This position is for local recruitment. External applicants will be considered only if no suitable internal candidates are found.
Passing the New York Administrative Assessment Support Test (ASAT) is a prerequisite for recruitment consideration in the General Service category in the United Nations Headquarters at New York. To make arrangements to take this test, you may bring in person a copy of your completed Personal History Profile to the General Services and Related Categories Staffing Unit (GSRCSU), United Nations Secretariat, located at One United Nations Plaza (at corner of 1st Avenue and 44th Street), Room DC1-200. GSRCSU receives applicants every Wednesday (except public holidays) between 10.00 am and 12.00 Noon.
Persons wishing to take the ASAT are pre-screened and, if successful, scheduled to sit the ASAT at a later
date.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
Click Here to Apply
Closing Date: Thursday, 23 February 2012
No comments:
Post a Comment