Job Title: Chief, Meetings Management Section, P5
Department/ Office: Department for General Assembly and Conference Management
Duty Station: NEW YORK
Posting Period: 13 March 2012-12 May 2012
Job Opening number: 12-CON-DGACM-22875-R-NEW YORK(G)
The position is located in the Meetings Management Section, Central Planning and Coordination Service (CPCS), Department for General Assembly and Conference Management in New York. The Chief reports to the Chief of CPCS.
Responsibilities
Within delegated authority, the Chief of Section will be responsible for the following.
_ Participate in and provide recommendations on the development of policies and procedures relating to all aspects of conference servicing in the planning and servicing of United Nations conferences and meetings held at and away from established headquarters;
_ Plan and oversee the management of activities undertaken by the Section;Liaise with other organisations of the United Nations System, donors and agencies as appropriate.
_ Manage, supervise and carry out the work programme of the Section under his/her responsibility. Co-coordinate the work carried out by the Section including preparation, planning and implementation of the Calendar of Conferences and Meetings of the United Nations; provide programmatic/substantive reviews of drafts prepared by others.
_ Provide substantive input in the preparation of and draft reports for presentation to intergovernmental bodies including the Advisory Committee on Administrative and Budget Questions, the Committee on Conferences, the Fifth Committee of the General Assembly and other policy-making organs, as appropriate.
_ Ensure that the outputs produced by the Section maintain high-quality standards; that reports are clear, objective and based on comprehensive data. Ensure that all outputs produced by the Section under his/her supervision meet required standards before completion to ensure they comply with the relevant mandates.
_Guide the development and supervise the maintenance of dynamic gMeets and gDoc connection which will, inter alia, support PaperSmart meetings and help identify and realize related efficiency gains. Represent the Organization at inter-agency meetings, seminars, etc. on substantive issues.
_ Participate in international, regional or national meetings and provide programmatic/substantive expertise on relevant issues, or hold programmatic/substantive and organisational discussions with representatives of other institutions. Serve as Secretary of the Committee on Conferences and support the Coordinator of the item on Pattern of Conferences in the Fifth Committee. Serve as member of Business Process Team for development and upgrade as needed in computerized meetings management programmes at Headquarters.
Competencies
PRPFESSIONLISM: Comprehensive knowledge of United Nations practises and procedures pertaining to the planning and servicing of meetings; expert knowledge in planning, coordination and delivery of conference services in an international and multicultural context; ability to contribute to policy-making and problem solving and providing policy guidelines in the field of responsibility; ability to produce reports and papers on technical issues and to review and edit the work of others; ability to perform functions of Secretary to inter governmental body (Committee on Conferences); Planning and organizing: Ability to establish priorities and to plan, coordinate and monitor the work of the section requiring an in-depth understanding of its strategic direction and ability to integrate the work of the Section into the Service's/Department's work programme;
PLANNING & ORGANIZING:
-Develops clear goals that are consistent with agreed strategies
-Identifies priority activities and assignments; adjusts priorities as required
-Allocates appropriate amount of time and resources for completing work
-Foresees risks and allows for contingencies when planning
-Monitors and adjusts plans and actions as necessary
-Uses time efficiently
TECHNOLOGICAL AWARENESS:
-Keeps abreast of available technology
-Understands applicability and limitations of technology to the work of the office
-Actively seeks to apply technology to appropriate tasks
-Shows willingness to learn new technology
MANAGING PERFORMANCE:
-Delegates the appropriate responsibility, accountability and decision-making authority
-Makes sure that roles, responsibilities and reporting lines are clear to each staff member
-Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills
-Monitors progress against milestones and deadlines
-Regularly discusses performance and provides feedback and coaching to staff
-Encourages risk-taking and supports creativity and initiative
-Actively supports the development and career aspirations of staff
-Appraises performance fairly
LEADERSHIP: Serves as a role model that other people want to follow; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvement; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
Education
Advanced university degree (Master's degree or equivalent) in languages, communication, international affairs, public administration, management, social sciences or related field. A first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of 10 years of progressively responsible experience in planning and coordinating delivery of conference services, including 5 years at the international level or in multicultural institutions. Management and leadership experience in coordinating international conferences with the United Nations system organizations is highly desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and spoken English is required. Knowledge of another official UN language is an advantage.
Assessment Method
Competency-based interview preceded by a substantive test.
Special Notice
Staff members of the United Nations Secretariat must fulfill the lateral move requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral moves in their Personal History Profile (PHP) and cover note.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures .
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
Click Here to Apply
Closing Date: Saturday, 12 May 2012
Department/ Office: Department for General Assembly and Conference Management
Duty Station: NEW YORK
Posting Period: 13 March 2012-12 May 2012
Job Opening number: 12-CON-DGACM-22875-R-NEW YORK(G)
The position is located in the Meetings Management Section, Central Planning and Coordination Service (CPCS), Department for General Assembly and Conference Management in New York. The Chief reports to the Chief of CPCS.
Responsibilities
Within delegated authority, the Chief of Section will be responsible for the following.
_ Participate in and provide recommendations on the development of policies and procedures relating to all aspects of conference servicing in the planning and servicing of United Nations conferences and meetings held at and away from established headquarters;
_ Plan and oversee the management of activities undertaken by the Section;Liaise with other organisations of the United Nations System, donors and agencies as appropriate.
_ Manage, supervise and carry out the work programme of the Section under his/her responsibility. Co-coordinate the work carried out by the Section including preparation, planning and implementation of the Calendar of Conferences and Meetings of the United Nations; provide programmatic/substantive reviews of drafts prepared by others.
_ Provide substantive input in the preparation of and draft reports for presentation to intergovernmental bodies including the Advisory Committee on Administrative and Budget Questions, the Committee on Conferences, the Fifth Committee of the General Assembly and other policy-making organs, as appropriate.
_ Ensure that the outputs produced by the Section maintain high-quality standards; that reports are clear, objective and based on comprehensive data. Ensure that all outputs produced by the Section under his/her supervision meet required standards before completion to ensure they comply with the relevant mandates.
_Guide the development and supervise the maintenance of dynamic gMeets and gDoc connection which will, inter alia, support PaperSmart meetings and help identify and realize related efficiency gains. Represent the Organization at inter-agency meetings, seminars, etc. on substantive issues.
_ Participate in international, regional or national meetings and provide programmatic/substantive expertise on relevant issues, or hold programmatic/substantive and organisational discussions with representatives of other institutions. Serve as Secretary of the Committee on Conferences and support the Coordinator of the item on Pattern of Conferences in the Fifth Committee. Serve as member of Business Process Team for development and upgrade as needed in computerized meetings management programmes at Headquarters.
Competencies
PRPFESSIONLISM: Comprehensive knowledge of United Nations practises and procedures pertaining to the planning and servicing of meetings; expert knowledge in planning, coordination and delivery of conference services in an international and multicultural context; ability to contribute to policy-making and problem solving and providing policy guidelines in the field of responsibility; ability to produce reports and papers on technical issues and to review and edit the work of others; ability to perform functions of Secretary to inter governmental body (Committee on Conferences); Planning and organizing: Ability to establish priorities and to plan, coordinate and monitor the work of the section requiring an in-depth understanding of its strategic direction and ability to integrate the work of the Section into the Service's/Department's work programme;
PLANNING & ORGANIZING:
-Develops clear goals that are consistent with agreed strategies
-Identifies priority activities and assignments; adjusts priorities as required
-Allocates appropriate amount of time and resources for completing work
-Foresees risks and allows for contingencies when planning
-Monitors and adjusts plans and actions as necessary
-Uses time efficiently
TECHNOLOGICAL AWARENESS:
-Keeps abreast of available technology
-Understands applicability and limitations of technology to the work of the office
-Actively seeks to apply technology to appropriate tasks
-Shows willingness to learn new technology
MANAGING PERFORMANCE:
-Delegates the appropriate responsibility, accountability and decision-making authority
-Makes sure that roles, responsibilities and reporting lines are clear to each staff member
-Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills
-Monitors progress against milestones and deadlines
-Regularly discusses performance and provides feedback and coaching to staff
-Encourages risk-taking and supports creativity and initiative
-Actively supports the development and career aspirations of staff
-Appraises performance fairly
LEADERSHIP: Serves as a role model that other people want to follow; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvement; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
Education
Advanced university degree (Master's degree or equivalent) in languages, communication, international affairs, public administration, management, social sciences or related field. A first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of 10 years of progressively responsible experience in planning and coordinating delivery of conference services, including 5 years at the international level or in multicultural institutions. Management and leadership experience in coordinating international conferences with the United Nations system organizations is highly desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and spoken English is required. Knowledge of another official UN language is an advantage.
Assessment Method
Competency-based interview preceded by a substantive test.
Special Notice
Staff members of the United Nations Secretariat must fulfill the lateral move requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral moves in their Personal History Profile (PHP) and cover note.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures .
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
Click Here to Apply
Closing Date: Saturday, 12 May 2012
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